ezW2Correction Sample Forms Quick Start Guide FAQs

How To Fill Out And File IRS Form W-2C

(for tax year to 2024)

Preprinted W2C and W3C forms are NOT necessary!
As an employer, you are required to print W-2 forms for your employees and file w-2 form to government. If you discover an error, you need to file Forms W-2c (Corrected Wage and Tax Statement) and W-3c (Transmittal of Corrected Wage and Tax Statement) as soon as possible..

To correct a Form W-2 you have already submitted, you will need to file a Form W-2c with a separate Form W-3c for each year requiring correction. You need to file a Form W-3c whenever you file a Form W-2c, even if you are only filing a Form W-2c to correct an employee's name or Social Security number (SSN).

Below are the steps on how to prepare and print W-2c and W-3c quickly and easily with ezW2Correction software. ezW2Correction software is approved by SSA to print all W-2c forms and W-3 on the white blank paper.

Step 1: Start W-2c software and set up company

Start ezW2Correction and click the top menu "Current Company->Company". You need to enter the general company information for w-2c, such as Company Name, Address, Tax ID and others.

Employer information setup (click image to enlarge)

Step 2: Add/Edit W-2c forms

If you have hundreds or thousands of forms to correct, ezW2Correction data import feature will speed up tax form filing. If you just have a few forms to correct, you can enter the data manually.

2.1 Click the top menu "Current Company->Form W-2c" to view w-2c form list.

W2c form list(click image to enlarge)

2.2 Click the button "Add W-2c" form to add a new form.

Add/Edit W-2c form(click image to enlarge)

2.3 Follow IRS guide to enter W2C form data

IRS W2C W3C Form Guide
https://www.irs.gov/pub/irs-pdf/iw2w3.pdf

Boxes 1 through 20. For the items you are changing, enter under "Previously reported" the amount reported on the original Form W-2. Enter under "Correct information" the correct amount. Do not make an entry in any of these boxes unless you are making a change.

If you do not enter BOTH the previous data and the corrected amount for one field, ezW2Correction software will leave that field blank when printing form.

2.4 Click the "Save" button to save W2C form data.

Step 3: Print Your W-2c forms

3.1 You can click the top menu "Current Company->Form W-2c" to view, edit and print W-2c form.

- ezW2correction is approved by SSA to print ALL W-2C forms and W-3C form on white paper. If you prefer the traditional red form, it can print data only on red form also.

- You can also print recipient copies into PDF formats and email them to your employees with ezW2Correction Advanced Version and Enterprise Version.

3.2 Print W-2c Form option

(click image to enlarge)

3.3 Print paper form(s)

Step 4: Mail W2C Forms

You need to distribute the W-2c recipient copies to your employees. You also need to mail the W2c copy A and W3c to SSA (Social Security Administration)

ezW2Correction W-2c and W-3c software can support unlimited companies, forms and recipients with no extra cost. If you have multiple companies, you can click the top menu Company Management to add a new company, then repeat step 2 to step 4 to print forms.

IRS instructions on W2C, W3C Forms

https://www.irs.gov/pub/irs-pdf/iw2w3.pdf