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ezPaycheck Guide: Set up Company

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You can follow this guide to add a new company or edit the current company settings.

Before start: Install and launch ezPaycheck on Windows

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- If you have not installed ezPaycheck, please install it from ezPaycheck download link

- A shortcut of ezPaycheck software will be created on your desktop. You can double click it to launch ezPaycheck payroll software.

- You will see the license key screen if you have not entered the license key.

You can find the ezPaycheck version and key code from the license message
ezPaycheck license

Here are two options to set up company.

Option 1: Create a new company account from scratch

How to add a new account

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1.1 To add a new account, navigate to the ezPaycheck software's top menu, click on "Company," and then select "Add Company."

1.2 The new account wizard will appear and guide you through the process step by step.

add company wizard

1.3 Enter company information

1.4 Enter company tax information

Set up company tax information

1.5 Click the "Finish" button to save company settings.

save company information

1.6 Click on "Wage Set up" in the left menu to review and edit payment options

payroll payment option setup

1.7 Click on "Deductions" in the left menu to review and edit deduction settings

payroll deduction settings

Option 2: Edit the current company

2.1 Edit company information

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How to edit company settings

Click the left menu "Company Settings" then click the sub menu "Company" to open the company setup screen

These are the company information that will be printed on the tax forms. If you need to edit the company information on the checks, please click ezPaycheck left menu "Checks->Check Setup".

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- Enter company information.

- Select pay period. ezPaycheck can support daily, weekly, biweekly, semi-monthly and monthly pay periods.

- Click the UPDATE button to save your changes

2.2 Edit company tax settings

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How to edit tax settings

Click the left menu "Company Settings" then click the sub menu "Tax Information" to open the company tax setup screen

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- company Tax ID

- W3 control number and W3 Establishment number (optional): These two fields will be used for W2 and W3 forms only.

- FUTA (Federal Unemployment Tax): employer-side tax only and will not print on paycheck stubs
The default tax rate for 2023 is 6%. However, many companies can take up to 5.4% credit. Please check with your local IRS office to see what rate you should use.

- SUTA (State Unemployment Tax): employer-side tax only and will not print on paycheck stubs

- Click the UPDATE button to save your changes

2.3 Edit company deduction option

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Click the left menu "Company Settings" then click the sub menu "Deduction" to open the company deduction setup screen

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ezPaycheck payroll software can support up to 7 custom deduction fields. If you need to add a customer deduction to handle SDI, local taxes, fringe benefits, city taxes, occupation tax, you can learn more details here.

2.4 Edit Wage Options

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Click the left menu "Company Settings" then click the sub menu "Wage Setup" to open the Company Wage Setup Screen

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ezPaycheck Guide: Set up Company

Before start: Install and launch ezPaycheck on Windows

Option 1: Create a new company account from scratch

Option 2: Edit the current company

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